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Conference, Meeting & Event Management
Case Studies & Testimonials

  • Conferences and Incentives
  • Creative Special Events
  • Roadshows and Product Launches
  • Registration
  • Full Logistics Management

Asia Pacific Pharmaceutical Conference

Singapore Pharmaceutical Conference ID Meetings & Events tendered for this conference against 4 other conference organisers based in Sydney, Melbourne and Singapore. The client advised we were successful in securing this conference because we went above and beyond what the client required at presentation stage. We have received excellent feedback from both the client and the delegates that attended the conference and we are now in discussions regarding destination options for future Conferences.

 

Venue:

Millbrook Resort, Queenstown, New Zealand

Numbers:

80 delegates

Services provided:

  • Venue sourcing and negotiation
  • Pre-conference management/registration management
  • Printing of all collateral and design of conference logo
  • Logistical management of all event requirements including onsite and offsite venues
  • Management of videography and photography
  • Management of social program and pre and post touring requirements
  • Management of team activities including philanthropic experience
  • Sourcing and design of delegate gifts
  • Full financial reconciliation

 

 

Finance Industry Conference

Finance Industry Conference This conference and exhibition is acknowledged as the world’s most important financial and banking operations event and has been held in a different city around the world for the past 26 years. The organisers operate approximately 100 meetings a year, including this Conference, and through this experience they require the most outstanding company in each destination to be selected. ID won this business against all conference and event companies in Australia.

 

Venue:

Sydney, Australia

Numbers:

7100

Key achievements include:
  • transport movements for 7100 people over 7 days between airports, 15 hotels, Convention Centre and evening events
  • 23 separate special events over 5 nights (using the Sydney Opera House, Sydney Town Hall, Government House, Museum Contemporary Art, exclusive use of Sydney’s top restaurants and major venues)
  • Final night party for over 3,500 delegates with 4 separate themed venues, entertainment and transport using over 80 coaches
  • Over 100 staff to manage transport, airport dispatch, hospitality desks, tour desk, traffic management, registration support, uniforms, staff briefings, communication, venue management and coordination, event management and coordination, interface with local authorities, staff selection and rostering

 

 

Client Testimonial

“From the onsite inspection to the execution everything was perfectly organised. Your knowledge of Sydney venues, hotels, restaurants, as well as the sightseeing opportunities the city offers visitors, went a long way toward making our program inventive and fun. All this was made possible, of course, by your team’s flawless execution of a very creative program. I strongly recommend you to anyone who is planning a major event in Sydney.”

 

“I’d like to take this opportunity to congratulate you once again for delivering an excellent job – I put all my trust in you and it was worth it. Everyone loved our event – you were simply great!”

 

 

Heart Meetings and Exhibition Case Study

Heart Meetings and Exhibition Case StudyID has managed this event since 2001. It is a four day conference with a 20 booth exhibition and brings the top echelon of Cardiologists together.

 

 

 

 

 

 

Venue:

Port Douglas, Australia

Numbers:

230-350 delegates

Services provided:
    • Management of online registration
    • Management of all flight and travel requirements for delegates and speakers
    • Sales and co-ordination of exhibition space
    • Extensive speaker liaison and abstract management
    • Sponsorship management
    • Extensive audio-visual requirements
    • Expansive social program requiring theming and marquee set-ups
    • Spouse program coordination
    • Full financial reconciliation

 

Client Testimonial

“I would like to express my sincere personal satisfaction with your handling of all aspects of the meetings including your contributions to the format and nature of the meeting itself, registration brochure, delegate processing and updating of al budgets. The actual running of the meetings was also extremely satisfactory and also may I say a lot of fun”

Sydney Cardiologist

 

 

IT Software Forum Conference Case Study

ID Software Forum Conference This was the first time this Conference would be held in the region and when ID was appointed we had expectations of 400 people. We were substantially involved in the venue search and negotiation. We were ultimately able to contract a better price point with the Sydney Hotel than the client direct, which is a considerable achievement considering this client worked with this Hotel chain worldwide.

The event included 3 days of plenary sessions, meetings and exhibition followed by 4 days of optional training modules. Within 2 weeks of the Conference date more than 800 delegates had registered for the event.

 

Venue:

Sydney Hotel, Australia

Numbers:

800 delegates

Highlights of the event:

    • The event attracted delegates from more than 29 countries including Australia, China, Korea, Philippines, Slovenia, United Arab Emirates and Sri Lanka
    • More than 1500 room nights were spent at the Conference Hotel
    • 14 ID staff were dedicated on site during the operation of the event
    • Throughout the conference there were more than 100 speakers and over 150 exhibitors and booth staff.
    • More than 72 different breakout sessions were held over the 3 days
    • Morning tea, lunch and afternoon tea was served over 4 levels and in more than 6 venues

 


Client Testimonial

“It is my pleasure to provide a reference and testimonial as to the high quality of service that we received from ID.

As a conference with a 13-year history in the United States, the Software Forum made its Asia Pacific debut with a planning cycle of less than 6 months. We were very fortunate to find ID who had the experience, attitude, and resources necessary to make this happen.

The ID team worked tirelessly on all aspects of our conference – venue search and selection, site visits, registration, housing, audio-visual coordination, entertainment, exhibition management, venue coordination and logistics, VIP management, catering, transfers, and much more. With the bar set very high due to our conference history in the US, ID exceeded our expectations in all areas!

 

The biggest challenge we encountered was the number of delegates who attended the conference. As our first conference in this region, the planning team conservatively set the expected attendance at 400. We, in fact, had over 750 delegates attend the conference. This posed numerous challenges with respect to housing, venue capacity, catering, and more. ID successfully worked to overcome these challenges, and as a result, our attendees had a very smooth experience.

 

We are exceptionally grateful for the hard work contributed by all ID staff. We would gladly recommend their services to anyone, and we look forward to working with them again in the future.”

Conference Manager, IT client

 

 

 

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